Development Associate

REPORTS TO: Director of Development and Executive Director

PAY: $30.00 per hour

POSITION SUMMARY: This full-time position, reporting to the Director of Development and the Executive Director, includes duties related to fundraising, managing volunteers, executing fundraising events, updating fundraising information on CCHAT’s website, and developing relationships with donors and CCHAT’s target audiences. The role also involves identifying new donor prospects, researching, and cultivating existing donors, and preparing senior staff for donor and prospect meetings.

ESSENTIAL JOB FUNCTIONS

Event Leadership & Revenue Growth

• Strategic Campaign Execution: Plan, coordinate, and lead major annual fundraising campaigns and events (including Bike 4 Fun, CCHAT Uncorked, and Big Day of Giving) as well as cultivation dinners and donor receptions. Serve as a creative thought partner to the development leadership team, bringing innovation to growth initiatives and helping to identify, design, and launch new, unmapped event opportunities.
• Logistics, Timelines, & Data Management: Develop comprehensive event timelines, run-of-show documents, and detailed logistics plans. Secure venues, negotiate contracts, manage vendor relationships, and ensure event revenue, expenses, and peer-to-peer campaign data are seamlessly tracked and error-free against budget goals.
• Guest Experience & Registration Platforms: Ensure a flawless experience for all attendees by serving as a primary point of contact and collaborating closely with development leadership to implement smooth, error-free registration, ticketing, and mobile bidding processes.
• Revenue Generation & Procurement: Creatively secure corporate sponsorships, support in-kind donation solicitation, and manage auction item procurement.
• Post-Event & Stewardship Mastery: Oversee all post-event follow-up procedures, including invoice payments, auction fulfillment, donor acknowledgment letters, and ongoing stewardship. Provide a structured post-event debrief analyzing metrics and notes on what went well, what needs improvement, and strategic recommendations for the future.

Marketing & Strategic Communications

• Long-Range Digital Strategy: Design and execute a cohesive, long-range digital media strategy that moves beyond day-to-day tactical posting to build sustainable brand awareness and cultivate an active pipeline of future donors.
• Mission-Driven Storytelling: Deeply learn the core mission and weave real student success stories into the bi-monthly digital newsletter, website updates, and print or digital promotional assets.
• Campaign Development & Engagement: Plan, build, and launch visually compelling campaigns across social media platforms that tell a purposeful story, drive deep community connection, and strategically transition followers into lifelong supporters.
• Donor & Funder Communications: In conjunction with the Director of Development, assist with creating impactful content for donor thank you letters and emails, donor spotlights, and narrative sections of grant reports.

Development Operations & Administration

• Donor Data Management: With coaching and guidance, manage accurate data entry, donor recognition, gift receipting, and information coordination through the donor management software (GiftWorks/Frontstream).
• Grant & Programmatic Support: Partner with the Director of Development to manage the programmatic requirements of grants, track key milestones, and consistently align daily activities in support of the strategic goals of the organization.
• Community Outreach: Attend community outreach events as needed to represent the organization, build relationships, and support overall development initiatives.

QUALIFICATIONS

Minimum Qualifications

• Education: Bachelor's degree or an equivalent combination of education and experience.
• Experience: 1–5+ years of successful experience in event management, nonprofit development, marketing, public relations, or a related fast-paced environment.
• Core Fundraising Knowledge: General knowledge of fundraising, advancement, nonprofit, or donor engagement concepts, including annual giving and donor stewardship (or the ability to quickly develop this knowledge on the job).
• Project Management: Proven ability to manage shifting priorities and execute multiple moving parts under tight deadlines.
• Communication & Relationships:
  
  • Exceptional written and interpersonal communication skills.
  • Ability to establish and maintain strong working relationships at all organizational levels and with external constituencies, including donors and volunteers.
• Operational Excellence & Compliance:
  
  • Ability to work independently: Capable of managing day-to-day assignments independently while strictly following detailed guidelines, procedures, and instructions.
  • Commitment to accuracy and compliance: Strong attention to detail to ensure all tasks align with organizational policies, practices, and compliance standards.
  • Confidentiality and discretion: Proven ability to handle sensitive and confidential information with the utmost discretion, sound judgment, and professionalism.
• Mission Alignment: Strong interest in child advocacy, specialized education, or supporting children who are deaf and hard of hearing.

Preferred Qualifications

• Proficiency with Canva or graphic publication tools
• Experience with Instagram, Facebook, and social media scheduling tools
• Experience with Constant Contact or digital newsletter platforms
• Familiarity with online event/auction platforms (Direct experience with BiddingForGood is highly preferred

COMPENSATION & CLASSIFICATION

• Position Type: Full-Time, Non-Exempt (Hourly)
• Wage Range: $30.00 per hour. Starting wage is dependent on a good-faith estimate of the applicant's experience, skills, and education at the time of hire.

PHYSICAL & SENSORY DEMANDS

• Ability to sit for extended periods of time at a computer.
• Ability to lift and maneuver boxes or materials weighing up to 50 lbs. (hand cart/dolly available).
• Must possess the visual acuity, vocal clarity, and auditory sensitivity required to communicate effectively with external donors, conduct phone/video screenings, and navigate high-traffic, noisy event environments.
• Ability to provide independent transportation to off-site events, vendor locations, and meetings.
• Willingness and flexibility to work occasional evenings, weekends, and holidays to meet time-sensitive business needs.
• Ability to work productively in a dynamic area with constant traffic and noise from office machines, phones, and conversations.

CONDITIONS OF EMPLOYMENT

• Background check and fingerprint clearance as required by California state law.
• Current tuberculosis (TB) clearance.
• Adherence to the mandatory reporter guidelines under California's Child Abuse and Neglect Reporting Act (CANRA).
• Possession of a valid California Driver’s License and access to reliable transportation.
• Capability to work remotely when required.

LEGAL DISCLAIMERS

Compliance statement: This job description is intended to be in full compliance with all applicable California labor laws and regulations, including but not limited to the California Fair Employment and Housing Act (FEHA), the California Labor Code, and the regulations enforced by the California Department of Industrial Relations.

Disclaimer:

• The duties listed are intended to illustrate the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logically assigned to the position.
• This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the requirements of the job evolve.